Preventative Paper Care

Posted Thursday, June 10th, 2010 by .

Colored paperPaper jams are extremely frustrating, especially in a busy environment. Clearing a paper jam is typically a simple process, but taking proper care of your printer paper could help to minimize jam issues altogether, as well as increase the overall quality of documents.  There are a few precautions and steps you can take to ensure your paper is in the best condition before loading.  Some may seem obvious, but you might be surprised by the difference they can make.

  • Do not store the boxes of paper on the ground.  Use a pallet, closet, or shelf of some kind.
  • Do not expose the paper to extreme temperatures or humidity.  It is recommended to store printer paper in approximately 65-75 degrees Fahrenheit.
  • When stacking boxes of paper, be sure to do so carefully so the edges of the stacks of paper do not get damaged.
  • Always store the paper on a flat service so as to not create a bend or curl.  Printer paper must remain completely flat.
  • Be sure not to stack more than 5 boxes of paper.
  • Do not store paper in the tray of the printer when it is not in use for extended periods of time.
  • Only remove paper from the ream wrapper once it is ready to be loaded.  The ream wrapper will typically have a lining that offers more protection from moisture and humidity.
  • Reseal the ream wrapper to protect the remaining sheets that have not been loaded.  You can even go as far as to use a re-sealable bag to hold the paper once the ream has been compromised, especially in a particularly humid environment.
  • When dealing with coated paper, always store it in a sealable bag or covered box as it is more sensitive to the elements than regular paper.

When paper is exposed to any kind of dampness, it can hinder the quality of the document because the ink or toner cannot bind properly with the fibers of the paper.  It can also cause the paper to curl and and jam.  If you do not handle the cartons or individual reams with care, a slight bend or crushed corner can cause issues as well.  By following the simple steps above you may be able to eliminate hours of headaches and paper jams.

Greg Gladman

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Greg Gladman has two degrees from the University of Cincinnati and prides himself on managing the operations and customer service at Ink Technologies. With a mind like a vault, he is full of useful and useless information, making him an asset to the company and to his Tuesday night trivia team. When he is not working, he spends his time bowling and playing golf. Greg dedicates much of his free time to raising money and awareness in support of the fight against blood cancers. You can find him on .

6 Responses to “Preventative Paper Care”

  • […] are typically easy to fix and often preventable.  Be sure you are implementing the right kind of care to the printer paper before it is loaded into the printer.  Also, make sure the alignment is correct and the feed […]

  • […] You can also try fanning the paper with your finger to loosen it slightly, and remember to practice preventative paper care, such as storing paper away from moisture. Make sure the paper tray is not loaded too heavily by […]

  • […] about how to clear a jam from your printer, it is essential that you understand the importance of preventative paper care.  Wrinkled or damaged paper can cause repeated jams.  Also, be sure you are loading the paper […]

  • […] If the resume light is flashing, the problem is related to the paper. It could be that the paper tray is empty, or that there is a paper jam. Check the paper tray and refill it if necessary. Also try removing the paper and reloading it into the tray. If you aren’t out of paper, there is probably a paper jam, so try to clear the paper jam and/or remove any fragments of paper that may be stuck. Once the paper is loaded properly and you have cleared any paper jam, press the “Resume” button to continue the print job. If you find that you are consistently experiencing paper problems, see our article on Preventative Paper Care. […]

  • […] High-quality output requires good quality paper, and especially paper that is compatible with the type of printing you are doing. Make sure that your paper is designed for use with a laser printer, and that is dry, not sticking together, and is not bent or creased. For more tips on caring for paper, see our article on Preventative Paper Care. […]

  • […] you need them. Now that you have a grasp on how to store your cartridges properly, see our tips on Preventative Paper Care to make sure you are storing your paper supply correctly as […]

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