These simple tips can help to streamline your daily work routine and tasks.
Everyone has those days where they simply can’t seem to stay focused. You sit down to get caught up on your work or to finish up an important document that is due at your next office meeting, only to get distracted by what’s happening outside your window or even a phone call on company spending that’s taking place in the cubicle next to you.
Unfortunately, while a few minutes of mind wandering may offer a refreshing mental break during a stressful work day, too much procrastinating can put a serious damper on your work and productivity levels when it occurs day after day.
Luckily, if you are the type of person who has trouble focusing throughout the long work day, there are many tips and tricks that can help you streamline your daily work routine and stay more focused on your assigned tasks. To help you get started, here are four simple office tips that will help you save time and increase your overall productivity day after day:
1. Prioritize Your Tasks
Do you ever feel as though there is so much work to do on a given day that you simply don’t know where to begin? The key is to just get started, one task at a time. A great way to manage a large load of assignments and keep yourself from feeling overwhelmed is to prioritize your daily tasks and keep an ongoing daily to-do list for yourself. You can rank the importance of these assignments based on your team’s deadlines and goals. However, just be sure that you are completely finishing each task before you move onto the next to prevent yourself from becoming too scattered.
2. Be Vigilant Against Procrastination
If you tend to become easily distracted throughout the day, whether it is from emails, social media sites or your internal office chat, try to limit these distractions as best you can. For instance, instead of keeping a separate email or Facebook tab open in your browser, only allow yourself to look at these sites as a “break” between large assignments. This will help you keep focused on the work that needs to be done and prevent yourself from becoming tempted by the open browser tab that you see.
3. Simplify Repeated Tasks
Many office managers and employees often find themselves repeating the same tasks or assignments on a monthly, or even weekly, basis. For example, ordering the same replacements of office supplies or ink cartridges month after month. If you find yourself repeating many of the same processes, see if there is a way you can streamline them instead by simplifying repeated tasks.
Ink Technologies offers a simple, one-click reordering system for people who will be repeating orders of toner and Inkjet printer cartridges from its website. This helps office managers and private customers streamline the reordering process and saves them from the irksome task of fulfilling the same order month after month.
4. Do More By Taking Breaks
While it may seem like a backwards thought process, taking breaks throughout the day and stepping away from your assignments can actually help you to become more productive. This is because you are giving your mind a much needed break to recharge and revitalize, rather than working it until it hits a dead end. A study in Science Daily has also show than taking a 15-20 minute break to get outside can even add to the feelings of revitalization, as spending time outside among nature can help to decrease feelings of confusion, tension and depression. Therefore, next time you are feeling stumped on a big work project or assignment, try taking a quick walk around outside to help boost your mind.
Do you have any more suggestions for saving time or increasing productivity during the work day? Be sure to leave your tips in the comments below! Also be sure to follow our Ink Technologies Facebook and Twitter pages where we share some of the best suggestions with our loyal fans!